Policies and Travel Logistics

Policies and Travel Logistics

Deposits and Payments
Cancellation Policies
Travel Logistics and Support
Responsibility Statement and Liability Disclaimer

Note: Our prices may be adjusted in the future; however, the price of your trip is guaranteed at the time of your reservation.

Deposits and Payments

All prices are quoted in US dollars. Initial deposits are payable within seven days of your reservation:

  • 4-night “Inside” trips:  $500
  • 7-night “Experience” trips:  $750
  • Longer trips (Cornwall, European Christmas, Morocco):  $1,200

The balance is due 90 days prior to the first day of the trip.

We’re happy to talk with you about how best to handle payments.  We prefer payment by Zelle, Venmo, personal check, or www.wise.com.

We process credit card payments through Pay Pal and will send a Pay Pal invoice. Unfortunately, Pay Pal charges us 3.0 – 4.5% to process payments, depending on your country.  If you want to pay with a credit card, we’ll include an administrative fee of 2.0%.

Most travelers outside the USA now pay through www.wise.com, but we can also accept bank wire transfers.

See more information about how to make payments here.

Cancellation Policies

  • 121+ days (from the first day of the trip): $250 per person; $500 for trips longer than 7 nights
  • 91-120 days: $350 per person; $600 for trips longer than 7 nights
  • 61-90 days: 25% of the total price
  • 31-60 days: 50% of the total price
  • 0-30 days: 100% of the total price

Cancellation fees apply regardless of the reason. However, if you notify us of a cancellation more than 120 days in advance and there are openings in another trip, you may transfer your full deposit to another scheduled trip in the same calendar year for a $50 re-booking fee.

If European Experiences must cancel a trip, you will receive a 100% refund.

We strongly recommend travel insurance that includes trip cancellation coverage to protect against financial loss due to certain cancellations and other trip interruptions. You can identify and purchase travel insurance online at www.insuremytrip.com.

Travel Logistics

We normally meet on the first afternoon at a designated train station or airport, usually between 2 and 4 pm, depending on the location.

We strongly recommend arriving in Europe at least one day before our trip begins to allow time for “jet lag” adjustment and to provide a buffer for any travel delays. We normally return to the same meeting place after breakfast on our departure day, usually allowing for a 10 am train departure.

We will provide you with a detailed trip information sheet at the time of booking including the specific arrival/departure times for your trip. We’re also happy to offer suggestions about travel logistics.

An experienced travel consultant can be an excellent resource to help you plan and book your trip beyond your week with us. You may have your own travel consultant; if so, please be sure to give them this trip information, so they understand our meeting and departure arrangements.

If you need support and don’t have a travel consultant, we highly recommend Meredith Peccolo, an independent agent with Travelmation with extensive European experience. Once you have booked your European Experiences trip, she can assist with flights, trains, private transfers, hotels, day tours, travel insurance and more. Meredith is very familiar with the requirements for our trips, and we have a direct connection if she has any questions. You can learn more about her here, including several client reviews.

Please contact Meredith directly at 865-293-6425 or meredithpeccolo@travelmation.net. There is a fee for her services; she’ll provide specifics based on your needs. (European Experiences does not receive any renumeration for our referrals to Meredith.) 

Additional Information

More detailed information about our trips, logistics, and policies is available for each of our trips. Please contact us if you’re interested in learning more.

Responsibility Statement and Liability Disclaimer

European Experiences and its owners/employees do not own or operate any entity which provides, or is to provide, goods or services to any European Experiences tour, including accommodations, vehicles, meals, activities, or other services. Because European Experiences does not exercise any control over the personnel, equipment, or operations of these suppliers, European Experiences is not liable for any negligent or willful act or failure to act of any such person, or of any other third party.

European Experiences is not responsible for losses, injury, damages or expenses of any kind due to illness, pandemics, weather, strikes, hostilities, wars, terrorist acts, acts of nature, local laws or other such causes.

European Experiences is not responsible for any baggage or personal effects, including any and all electronic equipment, of any individual participating in any European Experiences tour.

Individual travelers are responsible for purchasing a travel insurance policy, if desired, that will cover certain trip cancellations and interruptions, emergency medical evacuation, loss of luggage or personal effects, and other coverage. European Experiences strongly encourages individual travelers to purchase travel insurance.