Logistics and Policies

What’s Included
Deposits and Payments
Cancellation Policies
Travel Logistics and Support
Responsibility Statement and Liability Disclaimer

What’s Included

Our trips reflect an outstanding value, with almost all expenses for the week included:

  • 7 nights accommodation in charming and authentic 3-star hotels and guesthouses, usually locally-owned. Rooms with one large bed or twin beds are available. All rooms have ensuite bathrooms.
  • 7 breakfasts, 5 lunches, 5 dinners (including wine or beer of our choice)
  • All admissions, special activities, and many extras
  • Personalized support from the trip leader(s)
  • Detailed trip planning guide
  • All gratuities
  • Local transportation during the week, including scheduled pick-up and drop-off at designated meeting points

You are responsible for air transportation, transportation to and from the meeting points, meals not included (usually one lunch and two dinners), travel insurance, and personal expenses.

* The Cornwall Experience and The European Christmas Experience are longer trips with different inclusions. See the trip descriptions for more specifics.

Our travelers become friends, and we enjoy experiencing other places together. Many of our travelers have returned for other trips, often bringing friends and family members. Our Travelers Circle offers exciting benefits for our alumni travelers, including 10% discounts on future trips and 5% discounts for travel companions. Read more about our Travelers Circle here.

Note: Our prices may be adjusted in the future due to currency fluctuations; however, the price of your trip is guaranteed at the time of your reservation.

Deposits and Payments

The initial deposit for seven-night Experience trips is $600 per person, payable within seven days of your reservation. The deposit for shorter “Inside” trips is $400. The deposit for The Cornwall Experience and The European Christmas Experience is $1,000.

The balance is due 90 days prior to the first day of the trip. All payments are made in US dollars. You may pay by personal check, Venmo, Transferwise or Pay Pal.  Transferwise and Pay Pal provide an option to pay with a credit card. We also accept bank wire transfers from travelers who live outside the USA.

See more information about how to make payments here.

Cancellation Policies

  • 91+ days (from the first day of the trip): $250 per person; $500 for The Cornwall Experience and The European Christmas Experience
  • 61-90 days: 25% of the total price
  • 31-60 days: 50% of the total price
  • 0-30 days: 100% of the total price

Cancellation fees apply regardless of the reason. However, if you notify us of a cancellation more than 120 days in advance and there are openings in another trip, you may transfer your full deposit to another scheduled trip in the same calendar year for a $50 re-booking fee.

If European Experiences must cancel a trip, you will receive a 100% refund.

We strongly recommend travel insurance that includes trip cancellation coverage to protect against financial loss due to certain cancellations and other trip interruptions. You can identify and purchase travel insurance online at www.insuremytrip.com.

Travel Logistics

We normally meet on the first afternoon at a designated train station or airport, usually between 2 and 4 pm, depending on the location.

We strongly recommend arriving in Europe at least one day before our trip begins to allow time for “jet lag” adjustment and to provide a buffer for any travel delays. We normally return to the same meeting place after breakfast on our departure day, usually allowing for a 10 am train departure.

We will provide you with a detailed trip information sheet at the time of booking with the specific arrival/departure times for your trip. We’re also happy to offer suggestions about travel logistics.

Travel Support

We have two excellent travel consultant partners who can assist you with travel arrangements related to our trips:

France trips: Sandy McDowell of France Journeys

Italy, England, Christmas Experience trips: Trish York of Trish York Travel

Please contact Sandy or Trish directly to make arrangements for their services.

Additional Information

More detailed information about our trips, logistics, and policies is available for each of our trips. Please contact us if you’re interested in learning more.

Responsibility Statement and Liability Disclaimer

European Experiences and its owners/employees do not own or operate any entity which provides, or is to provide, goods or services to any European Experiences tour, including accommodations, vehicles, meals, activities, or other services. Because European Experiences does not exercise any control over the personnel, equipment, or operations of these suppliers, European Experiences is not liable for any negligent or willful act or failure to act of any such third person, or of any other third party.

European Experiences is not responsible for losses, injury, damages or expenses of any kind due to illness, pandemics, weather, strikes, hostilities, wars, terrorist acts, acts of nature, local laws or other such causes.

European Experiences is not responsible for any baggage or personal effects, including any and all electronic equipment, of any individual participating in any European Experiences tour.

Individual travelers are responsible for purchasing a travel insurance policy, if desired, that will cover certain trip cancellations and interruptions, emergency medical evacuation, loss of luggage or personal effects, and other coverage. European Experiences strongly encourages individual travelers to purchase travel insurance.